There are 5 main reasons DropBox is helpful to a REALTOR.
1. Store documents safely.
2. Easy access to all documents from anywhere.
3. Transfer documents to iPAD other device easily
4. Email links to files instead of sending files themselves.
5. Post documents into a blog post.
STORE
This is the first and most important reason to use DropBox. All REALTORS documents, contracts etc. should be digitally stored. This is far safer storage than any paper copy. It is behind a firewall, password protected, and backed up. There is no place for insecure, risky storage of paper documents in this day and age. All REALTORS and Brokerages should be storing their documents in secure online systems.
ACCESS
REALTORS are mobile workers. We do our job in the field and we need to be able to access our documents easily from anywhere. It is simply a matter of getting into the habit of putting ALL of your documents into your DropBox, so that it becomes your main file cabinet. If you are looking for a document, you know you can find it in your DropBox. It takes some time to get into this new pattern. In the beginning it might even take longer, as you remember not to print the document, but to move it to DropBox instead. Eventually, it will become 2nd nature and much more effective for your day to day business.
TRANSFER
DropBox is the easiest method to get documents onto on off of your iPAD or other smartphone or tablet device. It is possible to email yourself documents and open them on your iPAD, but that requires extra steps to open them, work on them and then save them in your DropBox. By moving them into DropBox from your computer, you elminate extras steps, at the same time, making finding the documents much easier in the future. Having your documents in your online file cabinet is far more organized than searching through past emails to find the document you sent to yourself several days ago.
Again, it is just a matter of creating new patterns for yourself. It takes time so be patient. It will be worth the time and effort to establish your new DropBox patterns in your business.
LINKS
One of the most effective uses of DropBox is it's Public Folder. By putting large files such as high-resolution photos, or videos into your Public Folder, you may create a link to send to a client, instead of sending the large file. Simply right-click on a file in the Public Folder, click on "DropBox" and then click on "Copy Public Link"
Now paste that link into your email and clients can view the file without having to wait for it to load. Your clients will appreciate the time savings for themselves as well as the lack of extra file clutter on their computer.
